01
Has everyone seen the update?
Notices scattered everywhere.
WhatsApp groups, noticeboards and printed letters make it hard to know who has actually seen an update.
FOR JMBS & MCS
A clearer view of the work behind your community.
As a committee member, you're often asked to sign off on work you can't easily see. Bring billing records, notices and maintenance progress into one place your committee can actually look at, alongside your management team.
For committees. For management teams. For the residents you represent.
A SHARED VIEW FOR YOUR COMMITTEE
RECOGNISABLE CHALLENGES
A lot of committee work
starts with not knowing.
If any of this sounds familiar, it's the everyday reality of volunteering for a committee without a shared system behind you.
Your information should be within reach.
02
What happened after the report?
Follow-up that's hard to trace.
A defect gets reported, then it's unclear who picked it up or what happened next.
03
Where can we check the records?
Billing that's hard to find.
Invoice and payment information sits with whoever last handled it, rather than somewhere the committee can check.
THREE EVERYDAY WORKFLOWS
A shared view,
not a relayed one.
These are the three workflows committee members ask about most often when getting to know PropKita.
BILLING & PAYMENTS01
Invoice · A-12-03
Maintenance chargesRM 245.00Payment recorded
Follow billing records.
See invoice and payment information your management team has recorded, so billing questions have a clearer starting point.
NOTICES & DOCUMENTS02
Lift quotation summary.pdf
Shared by managementReady to reviewDocument shared
Share notices and documents.
Publish updates and keep shared documents somewhere residents and committee members can both find them.
MAINTENANCE PROGRESS03
Lift B · Maintenance works
Latest management updateWork in progressUpdate recorded
Review maintenance progress.
Follow reported issues from the first report through to the update your management team logs against it.
HEARING FROM RESIDENTS
A way to ask,
not just to announce.
Committees regularly need a read on how residents feel about a proposal, a schedule or a shared facility. Resident surveys give you a way to collect that feedback alongside your notices.
Collect feedback and opinions
A simple way to hear from residents on everyday matters.
Assisted access where it's needed
Management can help residents who aren't comfortable using the app complete a survey or review a notice.
Not a voting or election tool
Surveys support feedback — formal AGM, EGM or statutory votes are handled through your usual governance process.
WORKING WITH A MANAGEMENT TEAM
Verified access,
agreed responsibilities.
PropKita works alongside your management team rather than replacing the working relationship. Committee members get their own verified access to the records their management team keeps, instead of depending on someone relaying updates secondhand.
A change in management, or the start of a new committee term, is a good time to settle three questions.
Who has access to what.
Agree which committee members and management staff can view billing records, documents and maintenance updates.
How records get shared.
Settle the process for passing billing and maintenance records between an outgoing and incoming management team.
What residents can expect.
Clarify how notices are published and how long residents have to review shared documents before a decision.
THE REST OF THE PLATFORM
Beyond billing
and notices.
JMBs and MCs often ask about the guardhouse too. If your community has entry points to secure, our team can assess the relevant access hardware alongside your software setup. The assessment is optional, not assumed by default.
Explore the equipmentVisitor management terminals
Equip the guardhouse for clearer digital visitor registration.
Explore the equipmentBoom gates
Keep vehicle entry and exit organised with equipment suited to your site.
Explore the equipmentFacial recognition
Explore access devices selected around your people and entry points.
Does PropKita help with AGM or EGM voting?
No. The surveys module is a way to collect resident feedback and opinions — it is not election or voting software and isn't intended for formal AGM, EGM or statutory resolutions. Speak to your management team or legal advisor about how those processes should be run.
Can committee members see financial reports or audit records?
PropKita can make the billing and payment records your management team enters easier to follow. It doesn't produce financial statements, audit reports or a statement of compliance — those remain the responsibility of your management team and appointed auditor.
Who is responsible for keeping the property compliant?
Legal and statutory compliance remains the responsibility of the committee and management team, supported by your own advisors. PropKita is a tool for everyday communication and record-keeping, not a compliance or legal service.
Can residents who aren't comfortable with the app still take part?
Assisted access is something your management team can arrange for residents who need help using surveys or viewing notices — for example, reading it out or completing it on their behalf. Discuss the options for your community during a demo.
What happens when our management team changes?
A change in management team is a good moment to review who has access to what and how records get handed over. Our team can talk through the setup questions during a demo.
LET'S TALK ABOUT YOUR COMMUNITY
Give your committee
a clearer view.
Tell us about your community and how your committee currently works with management. We'll walk you through the relevant workflows.